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As early as possible
(Ideal:
Preceding Fall ... but we are still taking last minute
reservations in July)
Troop Committee Reviews NCCO Booklet
Determine Trip Length and Package Preference
Establish Initial Trip Budget
Determine Starting Dates: 1st Choice and one or two Alternates
Trip Chairman Makes Initial Booking Contact With NCCO
First Parents Meeting
After Completing Above (Ideal:
Preceding November / Early December)
Collect First Payment Moneys from Participants (Ideal: $75/person)
Contact NCCO with Reservation Information and Non-Refundable Deposit Info
If check is to be used, send within 7 days
(April 1, 2006 Cut-off
Date for Reserving "SPECIAL" NCCO Packages)
Three to Five Months in Advance
of Trip
Confirm Sales Tax Status of Unit / Apply for exemption if applicable
Start Organizing Transportation
Start First Aid Review and Training
Start Water Safety Review and Canoe Training (Pool Party ?)
Collect Second Payment Moneys from Participants (Ideal 1/2 balance)
Organize into Travel Groups of 6-9 People (Even numbers where possible)
Travel Groups Select Menus
Send Travel Groups Rosters and Menus to NCCO
90 Days In Advance of Trip
If going to Canada, apply for Remote Area Border Crossing Permits (Customs
clearance)
Refine Trip Budget
Second Parents Meeting (with Participants, too)
Review Wilderness Risks / Consent Forms signed
Discuss Travel Plans and On The Road Expenses
Discuss "What To Bring List"
Apply for National Tour Permit with Council Office
45 Days In Advance of Trip
Participants Meeting
Review Second Parents Meeting
Establish Ground Rules For Behavior
Match-up Initial Canoeing Partners (2s or 3s) Paddle groups in even numbers
Initial Discussion of Travel Times
Finalize All Travel Arrangements
Finalize Trip Budget
(Shake down overnight camping trip?)
30 Days In Advance of Trip
(Final Date to Cancel Trip and have Deposit
Credited)
15 to 30 Days In Advance of Trip
Third Parents Meeting (with Participants) (Bar-B-Que Picnic?)
Collect Final Payment Moneys from Participants
Lock-in Travel Times
Review "What To Bring List"
7 Days In Advance of Trip
(Final Date To Notify NCCO of Changes at No Repacking Penalty)
Secure Cashier's or Traveler's Checks, or Cash for Estimated NCCO Payment
Secure Traveler's Checks or Cash for NCCO Balance and On The Road Expenses
Secure Cash for Incidental Expenses or emergency repairs
1 Day In Advance Of Trip
(Notify NCCO of any Last Minute Problems)
Load Vehicles with Everything except the Participants
Personal Canoe Trip Stuffbags or Pillowcases, and On-The-Road Items
National Tour Permit, Parental Releases, and any Medical Forms
Funds for Trip, Sales Tax Exemption (if applicable and not already mailed to
NCCO) |
